Information for Authors

BEPA. Paulista Epidemiologic Bulletin is, since 2004, a monthly publication of the Disease Control Coordination (CCD), a department from the State Secretary of Health of São Paulo (SES-SP), responsible for the planning and execution of actions designed to health promotion and prevention of any risks, hazards and diseases, in the different areas under the scope of the Unified Health System of São Paulo (SUS-SP).

Mission

Edited in both printed and electronic versions, BEPA has the objective of document and divulgate, in a quick and precise way, studies related to actions in health surveillance, establishing a communication channel among the many diverse areas of the SUS-SP. Beyond the dissemination of information among health professionals, the Bulletin proposes to encourage the production of technical and scientific studies developed in the scope of the health network, therefore also encouraging the improvement of professionals and institutions responsible for the processes of prevention and control of the diseases in both public and private spheres.

Arbitrage

Manuscripts submitted to Bepa must comply with the instructions to authors, which, in turn, follow the Uniform Requirements for Manuscripts Presented to Biomedical Journals, edited by the International Committee of Medical Journals Editors – The Vancouver Group, available at http://www.icmje.org/.

Peer Review Process

Manuscripts published in BEPA are submitted to a peer review process. Editorial coordination is responsible for the first review, in order to evaluate if authors complied to the patterns of the bulletin, as well as with the norms for manuscript presentation. In the sequence, original articles and review articles are forwarded to two reviewers working in the field of expertise, always from different institutions from the one that originated the article and blind to the identity and institutional affiliation of the authors. After their evaluation, the editors, who are responsible for the final decision regarding publication of the manuscript, evaluate the acceptation of the manuscript with no changes, refusal of the paper or send the paper back to the authors with the suggestions from the reviewers.

Types of Article

1. Research articles – Present original results obtained from studies on any of the diverse aspects of prevention and control of risks and hazards and health promotion, since pertaining to the field of epidemiology, including case reports, reports from outbreaks or obtained from the surveillance. These articles must be based on new data or relevant perspectives for public health. Articles must report the results from a public health perspective, and may also be replicated and/or generalized by all the system (findings and what they mean). Articles must be up to 6000 words, 10 illustrations (which may be tables, figures, graphs or pictures) and 40 references. Abstract in Portuguese and English up to 250 words and a minimum of 3 and a maximum of 6 key words.

2. Review articles – A systematic critical evaluation of the literature regarding an issue of relevance to public health. Procedures adopted must be described, clearing up the limits of the subject. They must be up to 6000 words; abstract up to 250 words, having a minimum of 3 and a maximum of 6 key words; no limit to references and up to 6 illustrations (whether tables, figures, graphs or pictures).

3. Viewpoint – Articles issuing the opinion of the authors, experts invited by the Scientific Editor who discuss or relate, in deep, relevant themes or issues of the moment, linked to public health. There is no need for abstract.

4. Special Articles – Texts who do not fit the previously described categories, approved by the editors due to their special relevance. Admission of these manuscripts is subjected to special criteria and there is no limit of size or previous exigencies regarding references.

5. Brief communications – Short reports designed to the quick issuing of events of significance in the field of health surveillance. Their publication in print may be preceded by the electronic version. They must be up to 2000 words; abstract of up to 150 words and a minimum of three and a maximum of 6 key words, up to 4 illustrations (tables, figures, graphs and pictures) and 10 references. It is recommended that authors of these brief communications present, afterwards, a detailed article.

6. Epidemiologic information – These information is designed to present occurrences of relevance for collective health, as well as to issue data from the public information systems on diseases, hazards and prevention of elimination programs. Their structure is similar to original articles, but with no abstract or key words; they may be up to 5000 words; 15 references and 4 illustrations (whether tables, figures, graphs or pictures).

7. Technical information – Institutional text regarding the definition of procedures, conducts or technical norms for actions and activities developed in the scope of the State Secretary of Health of São Paulo (SES-SP). This category includes, also, issuing of practices, policies and guidelines on health promotion as well as risks and hazard control. They may be up to 5000 words, 6 illustrations (whether tables, figures, graphs or pictures) and up to 30 references. They do not include abstract or key words.

8. Abstracts – Abstracts from masters’ degree and dissertations will be accepted up to two years after presentation. Abstracts must include names of author and adviser, title of the study (in Portuguese and English), name of the institution to which the study was presented and year of presentation. They must be up to 250 words and contain a minimum of 3 and a maximum of 6 key words.

9. Around Brazil – Manuscripts presented to this category must present an analysis of as aspect or function specific to health promotion, surveillance and hazard control in the other Brazilian states. They must be up to 3500 words, containing an abstract up to 250 words, a minimum of 3 and a maximum of 6 key words, 20 reference and 6 illustrations (whether tables, figures, graphs or photos)

10. Updates – Texts presenting a systematic update of statistic data obtained from the departments and programs for prevention and control of risks, hazards and diseases in the State of São Paulo, up to 3000 words and 8 illustrations. They do not include abstract or key words.

11. Republications – Articles published in other relevant journals, whether national or international, presenting important issues regarded, by the Editors, as being of great interest to the field.

12. Reports of meetings – Texts focusing on the contents of relevant events and not merely relating their structure, no longer than 2000 words and with no abstract or key words.

13. News – Interesting information that is regarded as important to be issued in the scope of public health that is related in no more than 600 words with no need of references.

14. Letters – Letter allow readers to make their comments on articles issued at Bepa and may be presented any time after publication, no longer than 600 words, with no illustrations.

Notice: Technical information, epidemiological information, Around Brazil, Updates and Reports of meetings must be accompanied by a letter of compliance of the director of the institution to which authors and the article subject are affiliated.

Manuscript submission

Manuscript must be accompanied by a presentation letter signed by all the authors and directed to the Editorial Coordination of the Boletim Epidemiológico Paulista. Presentations letters must contain the following information: the manuscript has not been partially or fully published in another journal; no author has commercial affiliation that may represent a conflict of interest with the work presented; all authors participated of the elaboration of the contents (elaboration and execution, writing or critical review, approbation of the final version).

Ethical research criteria must be respected. Therefore, authors must disclose, in the METHODS section, that research was performed according to the patterns established by the Declaration of Helsinki and approved by the ethical commission acknowledged by the National Committee of Research Ethics (Conep), pertaining to the National Health Council (CNS).

Manuscripts must be written in Brazilia Portuguese, with double spacing. Manuscripts may be submitted in electronic version (e-mail, CD-ROM) and printed (A4 sheets), addressed to Editorial Coordination of Bepa, at the following address:

Boletim Epidemiológico Paulista
Av. Dr. Arnaldo, 351, 1º andar, sala 131, Pacaembu– São Paulo/SP – Brasil
CEP: 01246-000
bepa@saude.sp.gov.br

Text Structure: Manuscripts must be submitted according to the structure defined by the norms of the Vancouver style: TITLE; AUTHORS and INSTITUTIONS; ABSTRACT (in both Portuguese and English); INTRODUCTION; METHODOLOGY; RESULTS; DISCUSSION AND CONCLUSION, ACKNOWLEDGEMENTS; REFERENCES and TABLES; FIGURES AND PICTURES.

• Cover Page – Containing the title of the article that must be concise, specific and descriptive, in both Portuguese and English. Below, include the full name of all the authors and the institution to which they are affiliated; indication of the corresponding author; if sponsored, indicate the name of the sponsoring Agency as well as the name/number of the process; if extracted from dissertation or thesis, indicate the title, year and institution to which the study was presented.

• Abstract – Appearing at the beginning of the text, the abstract must contain the succinct and clear description of the objectives of the study, methodology, results, discussion and conclusion of the article. In many electronic databanks, the abstract is the single part of the article indexed, as well as the only pert some readers are interested in, therefore it must carefully reflect the contents of the article.

• Key words – Appearing after the abstract, they must be a minimum of 3 and a maximum of 6 key words of the contents, regarding easier cross indexation of texts and publications by the data base along with the abstract. In Portuguese, key words must be extracted from the vocabulary Descritores em Ciências em Saúde (DeCS) (Health Sciences Descriptors) of Bireme (available at http://decs.bvs.br); in English, from the Medical Subject Headings (available at http://www.nlm.nih.gov/mesh/). When proper key words for the subject are not found, usual terms or expressions may be employed.

• Introduction – Starting in a new sheet, this section brings into context the study, the nature of the questions addressed and their significance. Introductions must be short, defining the problem under study, synthesizing its importance and highlighting the lacks of knowledge addressed.

• Methodology (Methods) – Must include only the information available at the moment in which the plan or the protocol of the study were written (all information obtained during the study belong in the results section). This section must include a clear as succinct description, accompanied by the respective references, of the procedures adopted, population under study (universe and sample), measure instruments and, whenever appliable, validation methods and statistical methods.

• Results – Must be presented in a logical sequence in the text, with tables and figures, relating the major or most important findings first. Results must be described without interpretation or comparisons. Whenever possible, they must be presented in self-explanatory tables and figures and with statistical analysis, avoiding repetition in the text.

• Discussion – Must begin with the appreciation of the study limitations, followed by a comparison with the literature and the interpretation of the authors, exploring results in an adequate and objective way.

• Conclusion – Reports the relevant conclusions, taking into account the objectives and indicating ways to continue the study.

• Acknowledgements – Appearing whenever appliable, acknowledgements must be limited to the minimum possible, always at the end of the text.

• Text Citation – Authors are responsible for the accuracy and completeness of their references and for correct text citation. Identify references with superscript Arabic numerals, with no parenthesis and immediately after the respective citation. Number references in consecutive order. Example:

“In Brazil, Hansen’s disease is still a problem and, in the State of São Paulo, there are many regions with high detention rates1. Among the diverse measures taken by the Ministry of Health (MS)2 for the elimination of Hansen’s disease as a public health problem in the country, reaching the prevalence of one case per 10 thousand inhabitants, we outline actions designed to deal with education and information, suggested for all levels of attention complexity”

• References: Listed at the end of the study, references must be numbered according to the order they appear in the text. Number of references must be limited to the minimum and maximum defined for each type of article accepted by the Paulista Epidemiologic Bulletin.

References must follow the guidelines of the Uniform Requirements for Manuscripts Submitted to Biomedical Journals (Vancouver style), available at http://icmje.org/.

For references not listed in this text, please access the links: Guia de Apresentação de Teses (Modelo para Referências) da Faculdade de Saúde Pública/USP, http://www.bvs-p.fsp.usp.br:8080/html/pt/paginas/guia/i_anexo.htm ou Citing Medicine, 2nd edition, http://www.ncbi.nlm.nih.gov/books/NBK7256/.

According to the Vancouver Style, journal titles must be abbreviated according to the PubMed database of the US National Library of Medicine, available at http://www.pubmed.gov, selecting Journals Database.

In order to access titles of Brazilian and Latin American journals, please access: http://portal.revistas.bvs.br/main.php?home=true&lang=pt.

Examples of References

a) Articles in periodicals

If there are two or more authors, indicate up to six names followed by the expression “et al”

1. Opromolla PA, Dalbem I, Cardim M. Análise da distribuição espacial da hanseníase no Estado de São Paulo, 1991-2002. Rev bras epidemiol. 2005;8(4):356-64.

2. Ponce de Leon P, Valverde J, Zdero M. Preliminary studies on antigenic mimicry of Ascaris Lumbricoides. Rev latinoam microbiol. 1992;34:33-8.

3. Carlson K. Reflections and recommendations on reserch ethics in developing countries. Soc Sci Med. 2002;54(7):1155-9.

b) Books

1. Pierson D, organizador. Estudos de ecologia humana: leituras de sociologia e antropologia social. São Paulo: Martins Fontes; 1948.
Indication of the edition is mandatory after the second edition

c) Book chapters

1. Wirth L. História da ecologia humana. In: Pierson D, organizador. Estudos de ecologia humana: leituras de sociologia e antropologia social. São Paulo: Martins Fontes; 1948. p. 64-76.

d) Corporate authors

1. Ministério da Saúde, Secretaria de Políticas de Saúde. Amamentação e uso de drogas. Brasília (DF); 2000.

2. Organización Mundial de la Salud. Como investigar el uso de medicamentos em los servicios de salud. Indicadores seleccionados del uso de medicamentos. Ginebra; 1993. (DAP. 93.1).

e) Masters’ degree dissertations, thesis and other academic studies

1. Moreira MMS. Trabalho, qualidade de vida e envelhecimento ]dissertação de mestrado[. Rio de Janeiro: Escola Nacional de Saúde Pública; 2000.

2. Rotta CSG. Utilização de indicadores de desempenho hospitalar como instrumento gerencial ]tese de doutorado[. São Paulo: Faculdade de Saúde Pública da USP; 2004.

f) Papers presented in congresses, symposia, meetings, seminars and others:

1. Levy MSF. Mães solteiras jovens. In: Anais do 9.° Encontro Nacional de Estudos Populacionais; 1994; Belo Horizonte, BR. São Paulo: Associação Brasileira de Estudos Populacionais; 1995. p. 47-75.

2. Fischer FM, Moreno CRC, Bruni A. What do subway workers, commercial air pilots, and truck drivers have in common? In: Proceedings of the 12. International Triennial Congress of the International Ergonomics Association; 1994 Aug 15-19; Toronto, Canada. Toronto: IEA; 1994. v. 5, p. 28-30.

g) Electronic documents:

1. Instituto Brasileiro de Geografia e Estatística – IBGE ]boletim na internet. Síntese de indicadores sociais 2000 [acesso em 5 mar 2004]. Disponível em:http://www.ibge.gov.br.

2. Sociedade Brasileira de Pediatria. Calendário de vacinas para crianças/2008 [base de dados na internet]. Disponível em:
http://www.sbp.com.br/show_item2.cfm?id_categoria=21&id_detalhe=2619&tipo_detalhe=s&print=1 .

3. Carvalho MLO, Pirotta KCM, Schor N. Participação masculina na contracepção pela ótica feminina. Rev Saúde Pública [periódico na internet]. 2001 [acesso em 25 maio 2004];35:23-31. Disponível em: http://www.scielo.br/scielo.php? script=sci_arttext&pid=S0034 -9102001000100004&lng=pt&nrm=iso&tlng=pt

h) Legislation

1. Ministério da Agricultura, Pecuária e Abastecimento. Secretaria de Defesa Agropecuária. Instrução Normativa n. 62, de 26 de agosto de 2003. Oficializa os métodos analíticos oficiais para análises microbiológicas para o controle de produtos de origem animal e água. Diário Oficial da União. 18 set. 2003; Seção 1:14.

2. São Paulo (Estado). Lei nº 10.241, de 17 de março de 1999. Dispõe sobre os direitos dos usuários dos serviços e das ações de saúde no Estado e dá outras providências. Diário Oficial do Estado de São Paulo. 18 mar 1999;Seção 1:1.

Cases not included in these instructions must be refereed according to the indication of the Committee of Medical Journals Editors (The Vancouver Group), available at http://www.cmje.org.

• Tables: Must be presented in separate sheets or separate files, numbered in sequence with Arabic numerals, in the order they appear in the text. Each one of them must have a short title, avoiding horizontal or vertical lines. Explicative notes must be limited to the minimum possible and placed at the footnotes of the tables and not in the heading or in the title. Files cannot be presented as image files.
• Pictures: Pictures are identified as tables, numbered in sequence in all the text. In the same fashion as tables, pictures must be presented in separate sheets or separate files, numbered in sequence in Arabic numerals, in the order in which they appear in the text, with numbers and abbreviated titles in the text. Legends must be presented in the same fashion as tables. Illustrations must be as clear as possible to allow reproduction, in a minimum resolution of 300 dpi.
• General Guidance: tables, illustrations and other graphic elements must be clear and legible in high resolution. If already published, indicate the source and include permission to reproduce. The number of graphic elements is limited to the defined for each type of article accepted by the Bepa. Abbreviations, whenever cited for the first time, must be explained.